Guests with Disabilities

Commencement

Guests with Disabilities

 

ACCESSIBLE PARKING

Accessible parking is available on both Class Day May 24th and Commencement Day May 25th at the Harvard Stadium Athletics complex on North Harvard St. in Allston or at the Soldiers Field Park Garage on the Harvard Business School Campus, located at 111 Western Avenue in Allston.  Please note that all parking is on first-come, first-served basis, and is in satellite parking areas. This parking will be available beginning at 6:30AM on Commencement Day, May 25th, 2017.  Guests with further questions on accessibility parking needs or accommodation please send an email to disabilityservices@harvard.edu to discuss.

SHUTTLE AND VAN SERVICE

Shuttle Service will pick up in the above mentioned parking locations on Class Day May 24th and Commencement Day May 25th. The routes then travel across campus every 10-15 minutes. The shuttles are accessible to guests using wheelchairs and other mobility devices. You can track shuttle service and get real time information on shuttle.harvard.edu. Guests with other shuttle questions can call 617-495-0400.

Van Service may also be available by request for transportation to areas not served by the shuttle. Please send an email to disabilityservices@harvard.edu with information on your request if you are interested in exploring Van Service for your visit.

2017 Shuttle Map: 2017 Commencement Shuttle Service Map  [hyperlink to PDF]

COMMENCEMENT ACCESSIBILITY MAP

2017 Commencement Accessibility Map  This map includes general accessibility information, including the locations of the LED screens with captioning, accessible entry gates, ticketed accessible seating section, accessible toilet rooms, first aid stations, and the University Disability Services Information table.

WHEELCHAIR RUNNERS

University Disability Services (UDS) will have staff at the gates to Tercentenary Theatre on Commencement Day. These staff will be providing wheelchair assistance (rides) from the gate to the guest’s seat in Tercentenary Theater, either to general seating or accessible seating. No reservation is needed for the wheelchair runner service.

AMERICAN SIGN LANGUAGE

ASL is provided for the Morning Exercises and Afternoon Alumni Program at the ticketed accessible seating section in Tercentenary Theatre. Guests needing ASL should exchange general seating tickets for accessible seating tickets. Please see the Accessible Seating Ticket information below on how to exchange.

CAPTIONING

Open captions are provided on the video screens in Tercentenary Theatre. Please see the 2017 Commencement Accessibility Map for the locations of the screens.
 

ACCESSIBLE SEATING TICKETS

Accessible seating tickets are available on a first-come, first-served basis and will be distributed until all tickets are gone. In order to accommodate as many family members and friends with disabilities as possible in the reserved seating area, individuals with an accessible seating ticket will be permitted to have one companion accompany them into the accessible seating section. The companion must also have an accessible seating ticket. Harvard will make every effort to accommodate parents and guests without accessible seating tickets on Commencement Day, however accessible seating is limited and advanced planning is strongly encouraged.

HARVARD COLLEGE STUDENTS
Requests made Prior to and on April 21st – Graduating Seniors should contact University Disability Services (UDS) with details of their potential ticket needs as soon as possible. Please share how many tickets you are looking to exchange and what your guest’s needs are. Undergraduates may contact UDS at disabilityservices@harvard.edu. Please include: Your Name, Your Undergraduate House, # of Tickets requested and what your guest's needs are. After receiving confirmation from UDS, your accessible tickets will be available for pick up along with your remaining general seating tickets at the Senior Desk in May.

Requests made April 22nd and Later – If you have not contacted University Disability Services in advance of the date above, then you may exchange for accessible seating tickets in person at the Senior Desk. The Senior Desk is managed by the Harvard Alumni Association and will be open weekdays starting Monday May 8th through Wednesday May 24th 11am - 3pm. The Senior Desk is located at 124 Mount Auburn Street, 6th Floor, Cambridge, MA. Harvard will make every effort to accommodate parents and guests without accessible seating tickets on Commencement Day, however accessible seating is limited and advanced planning is strongly encouraged.

For more information on the Senior Desk - please visit: http://alumni.harvard.edu/college/undergraduates/graduation-information

GRADUATE and PROFESSIONAL SCHOOL STUDENTS

Graduate and Professional schools manage their ticket exchange locally. Please find below a listing of school Commencement websites. If you are not sure of your school's Commencement Coordinator, please feel free to reach out to disabilityservices@harvard.edu and we would be happy to provide the direction.

BRAILLE PROGRAM

Please contact University Disability Services at disabilityservices@harvard.edu 3 weeks (if possible) in advance of your arrival on campus in order to provide the necessary time to convert text to Braille.

WHEELCHAIR RENTAL

HARVARD COLLEGE: University Disability Services has a limited quantity of wheelchairs which will be made available for courtesy loan to Harvard College undergraduates on a first come first served basis. The loan period is from midday Wednesday May 24th to midday Friday May 26th. There is no cost for this loan. To request: please send an email to disabilityservices@harvard.edu. Pickup and drop off details will be provided upon confirmation. It should be noted, that our office does not have the staffing to provide pushers to accompany the wheelchairs. If you are looking for a longer term wheelchair loan (several days to a week), there are many local vendors also rent wheelchairs for a cost and they are listed below.

GRADUATE AND PROFESSIONAL SCHOOLS: Contact your school's Commencement Coordinator to see whether they may have courtesy wheelchair loans available. If not, please see the rental resource information below.

LOCAL RENTALS: There are a number of medical equipment rental companies in the local area. Wheelchairs, walkers and scooters may be rented from local vendors that provide short term loans for a cost. Family and friends needing such wheeled mobility aids are strongly encouraged to reserve necessary equipment well in advance of coming to campus.

1. Belmont Medical Supply
http://www.belmontmedical.com/
185 Belmont Street, Belmont, MA 02478
617-484-3888

2. Boston Orthopedic & Respiratory Equipment
http://www.bostonorthoresp.com/
175 Main Street, Charlestown, MA
617-337-5133 or (800) 854-6370

ACCESSIBLE LODGING

Most Boston-Metro hotels offer accessible lodging. Family and friends needing accessible lodging are strongly encouraged to reserve accessible hotel rooms as far in advance as possible.

CAMPUS ACCESSIBILITY MAP

To find useful information regarding accessible pathways and building entrances in a variety of areas, please visit the Harvard University Campus Map. This is an interactive map and offers various features such as:

  • Search Bar – (top of the page) – may be used to search building names or partial names.
  • Layers – (right side) – various layers can be selected to show a variety of information about Harvard.
  • Zoom – the map can be zoomed and dragged to view different areas of campus.

Questions? Email Harvard University Disability Services at disabilityservices@harvard.edu.

 

Frequently Asked Questions

I am an advanced degree candidate looking to exchange one of my general seating tickets for an accessible seating ticket. Where do I exchange my ticket?

Different advanced degree schools have different ticket exchange procedures. Please contact your school’s Commencement Coordinator for questions on the ticket exchange. Graduates are strongly encouraged to exchange general Commencement tickets for accessible seating tickets as soon as possible following May ticket distributions.

Read moreI am an advanced degree candidate looking to exchange one of my general seating tickets for an accessible seating ticket. Where do I exchange my ticket?

I will be attending the Commencement ceremonies and will need accessible parking. Where do I park?

Harvard Square can be very busy on Commencement Day and as such, University Disability Services has collaborated with the Parking and Transportation offices to provide accessible parking options. Accessible Parking for Commencement will be located at the Athletic Complex, south of campus. After you park, there will be accessible shuttles available to take you to the Harvard Yard’s Tercentenary Theatre. The shuttle buses will be running continuously on a schedule of every 10-15 minutes offering transportation across campus.

Read moreI will be attending the Commencement ceremonies and will need accessible parking. Where do I park?

My mother, who is blind, will be attending Commencement. Is it possible to provide her with a Braille copy of the Commencement Program?

Contact the University Disability Services Office at least 3 weeks in advance of your arrival on campus in order to provide the necessary time to convert text to Braille. Disability Services may be reached at disabilityservices@harvard.edu or 617-495-1859.

I am coming to my daughter's graduation and am not sure how I will be able to find my way around campus.

There will be ample directional signage related to accessibility seating and restrooms in and around Tercentenary Theatre on Commencement Day. Additional accessible information is available at http://accessibility.harvard.edu/getting-around-visitors. Please visit the University Disability Services website for forthcoming Commencement accessibility maps. 

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